Exchange Procedures For Outgoing Students

Outgoing Exchange
Exchange Procedures For Outgoing Students

Exchange Procedures For Outgoing Students

This page details the information that is relevant for students after they have accepted the exchange offer. Outgoing exchange students (both SEP and Exchange Plus) should follow this guide closely to ensure successful completion of their exchange.

Application to Partner University

A. Partner University Application

After accepting the exchange offer from faculty, you will receive information in due course about submission of application to the Partner University (PU) from Law Exchange Team. As the timeline may differ slightly for each PU, you should check your email regularly. It is imperative that you adhere to the PU application deadlines given and submit your application with all required documents timely.

Upon completion of your application, please inform us at lawsep@nus.edu.sg with an email with subject “Completion of application for <PU>”.

Do retain any relevant email or screenshot. This may be useful in the unlikely event that server errors occur.

B. Acceptance by PU and Update of Student Status at NUS

Once the PU accepts you as an exchange student, it is important that you inform the Law Exchange Team at lawsep@nus.edu.sg using an email with subject “Acceptance by <PU>” and attach a copy of the acceptance letter/email.

The Law Exchange Team will then update your student status in NUS to appropriately reflect that you are away on student exchange for the relevant semester. This has important implications to your enrolment status and course registration.

If you receive confirmation of your acceptance from PU before the end of law course registration exercise, you need not participate in it for the semester you are away on exchange.

If you have yet to receive PU's acceptance, you should participate in law course registration. You must release the courses once you receive PU's acceptance by writing immediately to lawundergrad@nus.edu.sg (LLB) OR lawgrad@nus.edu.sg (JD)

Until you received the PU acceptance letter and appropriate entry visa, we advised that you do not purchase flight tickets, make accommodation arrangement etc.

If your application is rejected by PU, please inform the Law Exchange Team at lawsep@nus.edu.sg immediately to work out a personalised solution.

Credit and Course Requirements

While on exchange, it is the student’s responsibility to ensure the following conditions are met when selecting and reading courses.

Where there are doubts concerning exchange courses and courses completed at NUS, clarification should be sought for with Associate Dean (Student Affairs) by sending an email to lawsep@nus.edu.sg.

Where there are doubts concerning exchange courses and NUS Law courses that you intend to read for future semesters at NUS, clarification should be sought directly from the respective convenors with a copy to Academic Affairs at lawundergrad@nus.edu.sg (LLB) and lawgrad@nus.edu.sg (JD).

When seeking clarifications, you should provide the following details:

Student's Full Name
Host University
Course Name
Course description (course details, contact hours, number of teaching weeks etc)

A. Credit Requirements while on Exchange

All students must complete sufficient credits while on exchange to ensure timely completion of your degree. Students will not be allowed to overload or underload.

All students going on SEP must do sufficient courses to transfer an equivalent of 20 NUS units per semester away.

Note: YNC students can do a combination of Law electives and/or combine Law/Arts electives subject to respective degree requirements. Law electives are capped at 10 Units. YNC students should consult YNC office for queries pertaining to combination of Law/Arts courses.

Since credits are allocated differently at each PU, it is imperative that SEP students check the Credit Requirements document to ensure that you read sufficient courses at your allocated PU. Click on the relevant box below to download the credit requirements document.

Credit Requirements for
Partner Universities
Students on LLB-LLM Exchange Plus programme should check with host institution on the credit requirement for the fulfilment of the LLM programme.

B. Course Requirements on Exchange

Law compulsory courses cannot be satisfied by any course on exchange.
You must not read course(s) on exchange which cover substantially the same ground as course(s) you already have read at NUS or which you intend to read when you return to NUS. Likewise, courses completed on exchange may preclude you from taking similar courses at NUS.
LLB students may satisfy the Civil Law course requirement by reading a course that covers tort, contract and/or property law from a civil law perspective while on exchange. This is subject to course mapping approval.

Students on JD and LLB-LLM Exchange Plus programme should complete your Civil Law requirement at NUS in view that the SEP semester or LLM year will be your final graduating semester/year. This mitigates the risk of delayed graduation in instances where PU may not offer Civil Law courses and/or failure to pass the course leads to non-fulfilment of civil law course.

For more information on Civil Law requirement, please refer to the degree requirements for LLB and 3-yr JD.

Where there are doubts concerning exchange courses and courses completed at NUS, clarification should be sought for with Associate Dean (Student Affairs) by sending an email to lawsep@nus.edu.sg.

When seeking clarifications, you should provide the following details:

Student's Full Name
Host University
Course Name
Course description (course details, contact hours, number of teaching weeks etc.)

Course Selection and Approval

Students going on exchange are required to seek and obtain approval for all courses they intend to read during exchange at PU prior to the start of their exchange semester. This is to ensure that students have sufficient number of credits and meet relevant requirements during their exchange.

The course approval process is entirely done via myEduRec.

A. Types of Courses and Course Mapping

Courses read on exchange will fall under the following 3 categories:
- Law
- Civil Law
- Non-Law
Selection of 'Non-Law' Courses
4-year LLB students from cohort AY2021/22 onwards under the 40 units non-law rule, may obtain credit for up to:
- 10 units of non-law courses at a PU on single semester SEP;
- 20 units of non-law courses at a PU on a full year SEP.

Students must note that non-law units obtained during exchange count towards the overall cap of 40 units non-law. This cap must not be exceeded.

In addition, the limit on Level-1000 courses is 60 units, including compulsory law courses which take up 40-44 units. Non-law courses pitched at Level-1000 will count towards this limit.

For reference to the rules on non-laws, please refer to the weblink here:
https://law1.nus.edu.sg/student_matters/llb_prog/non_law_subjects.html

B. Submission of Courses for Approval

Students going on exchange should seek approval by submitting course mapping via myEduRec.

The EduRec user guide for course mapping is available at the NUS Student Portal.
(under 'Other Functions > Submission of Course Mappings for External Study Program’)

Law students must use Law Dummy Codes for their course mapping. Download the Law Course Mapping and Dummy Codes Guide for instructions and examples.

You are advised to follow the procedures outlined on these guides closely to ensure successful submission.

You will be notified via EduRec whether your courses are approved or if there are any problems with your course selections. Any revisions after approval has been given (e.g. due to changes in course offerings or add/drop process at PU) should also be resubmitted through EduRec. You can re-use the law dummy codes accordingly. You need not remove the unwanted courses which were approved earlier.

Note: It is the responsibility of students to ensure that the courses read on exchange are approved and that the total credit requirement set by NUS Law is adhered to. The same should be reflected on the transcript subsequently issued by partner university.

Completion of Exchange

A. Submission of Official Transcripts from PU & Credit Transfer

Students must ensure that the official transcript issued by PU reflects the same courses approved in EduRec.

For PUs that issues official transcripts digitally, you should promptly download and retain a copy before your student account with PU closes. A copy of this official transcript, together with an appropriate grade legend, must be sent to the Law Exchange Team at lawsep@nus.edu.sg.

For PUs that issues hardcopy official transcripts, you should arrange for it to be sent to your home address where possible. You should then forward a copy of the official transcript with its grade legend to the Law Exchange Team at lawsep@nus.edu.sg upon receiving it. Some PUs will send a copy of the official transcript to NUS on student’s behalf, please provide the PU with the address below.

It will be prudent to download and retain a digital copy of your results obtained from the PU’s relevant student portal once available. This can serve as a record in the event of delays in transcript issue/delivery.

The faculty will process the credit transfer on your behalf when your exchange transcript is received. Any prompts by myEduRec for you to effect credit transfer yourself should be ignored.

Address:

Faculty of Law, National University of Singapore
Eu Tong Sen Building
469G Bukit Timah Road
Singapore 259776
Attn: Mdm Rahima (NUS Law Student Exchange)

Deadline for submission of PU transcript:

Exchange Sem 1 - early March
Exchange Sem 2 and FY - early Sep

Specific deadline for the academic year will be communicated through email with outgoing students.

B. Failure of Courses / Insufficient Credits

You will receive credit for courses taken (and passed) at PU while on approved exchange programmes. While neither the marks nor the grades shall be taken into account in calculating the Class of Honours for your LLB degree, you are expected to pass all the courses during your exchange to ensure sufficient credits are transferred to meet the LLB requirements for graduation.

In the unfortunate event that you fail any course(s) while on exchange, please email the Law Exchange Team immediately at lawsep@nus.edu.sg . This includes instances where your results are substantially delayed because you have failed a critical component (and given an opportunity for resubmission).

Please provide full details of the course(s) failed (title of course, description, number of credits) as well as the academic contact at the partner university. The Law Exchange Team will advise you on the follow-up action upon of receipt of your email. Students may be required to overload or extend a semester of study to make up for the credits upon return to NUS.

C. Course Registration for Returning Exchange Students

Communication

All correspondence with NUS will be sent from lawsep@nus.edu.sg to the student’s NUS email account. Students should check and clear their NUS mailbox on a regular basis to ensure important notifications from NUS are not missed. Students may wish to update their alternative email address in EduRec.

The Law Exchange Team will be here to address any student queries. Students may also wish to inform us of their overseas address and phone number while on exchange so that we can reach them in the event of emergencies.

We welcome any sharing/feedback on your exchange abroad whether it relates to course work or life as an exchange student; photographs are also always welcomed.

Outgoing Exchange